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Town of Paonia

Tuesday, September 12, 2017

Regular Town Board Meeting agenda

7:00 pm

  1. call to order
  2. Roll Call
  3. Approval of agenda
  4. Announcements
  • Board Meeting Schedule Reminder
  • new BUSINESS
  1. PUBLIC HEARING – Wildflower Children’s Collective – Variance Request – 218 4th Street
  2. PUBLIC HEARING – Town Municipal Code Changes – Zoning to Building
  3. Friends of the Paradise Theatre – Report of Changes
  4. Blue Sage Center for the Arts – Liquor License Renewal
  5. Chamber of Commerce – Special Events License Application
  6. Strand – Out of Town Sewer Tap Application
  7. Road Realignment and Sidewalk Approval Engineering Contract Award
  8. Space to Create – Appointments & Creation of Designated Donation Account
  9. Western Slope Conservation Center – North Fork River Corridor Project Letter of Support
  10. Change Order # 15 – Out-of-Town Waterline Replacement
  11. Ordinance 2017-11 Amending Town Code Zoning to Building
  12. Budget Calendar Approval
  13. CIRSA 2018 PC & WC Preliminary Quotes


  1. unfinished business

For discussion of a personnel matter under C.R.S. Section 24-6-402(4)(f) and not involving: any specific employees who have requested discussion of the matter in open session; any member of this body or any elected official; the appointment of any person to fill an office of this body or of an elected official; or personnel policies that do not require the discussion of matters personal to particular employees; specific to Public Works Director and Finance Officer.

  1. Discussion of Personnel Matter Regarding Town Administrator and Town Clerk – Open Session Upon Staff Request
  2. Discussion of Letter of Complaint by Certain Town Employees concerning Trustee Watson


  • REGULAR Business
  1. Mayor’s Report
    1. CIRSA Work Session – Tamie Tanoue Time TBD
  2. Town Administrator’s Report
  3. Public Works Report
  4. Police Department Report
  5. Town Treasurer Report
  6. Committee Reports
    1. Finance & Personnel
    2. Public Works/Utilities/Facilities
    3. Governmental Affairs/Public Safety
  7. Minutes
    1. August 22, 2017 Regular Meeting
  8. Disbursements


  • Adjournment







Section 1.  Schedule of meetings – Regular Board of Trustees meetings will be held on the second and fourth Tuesdays of each month, except on legal holidays.  Meetings begin at 7:00 p.m. or as scheduled and posted on the agenda.


Section 2.  Officiating officer – The meetings of the Board of Trustees shall be conducted by the Mayor or, in his absence, by the Mayor Pro Tem.  The Town Clerk or a designee will record the minutes of the meeting.


Section 3.  Time of meetings – Meetings begin at 7:00 p.m. or as scheduled and posted on the agenda.  The members shall be called to order by the Mayor.  The Mayor shall lead the Pledge of Allegiance.  The Town Clerk shall then proceed to call the roll, note the absentees and announce whether a quorum is present.


Section 4Schedule of Business – If a quorum is present, the Board of Trustees shall proceed with the business before it, which may be conducted in the following manner:

(a) Roll Call.

(b) Approval of agenda.

(c) Announcements.

(d) Visitors.

(e) Unfinished business.

(f) New business.

(g) Regular business:

  1. Mayor’s Report.
  2. Town Administrator’s Report.
  3. Public Works Report.
  4. Police Report.
  5. Committee/Meeting Reports:
  6. Minutes.
  7. Disbursements.

(h) Adjournment.

Section 5.  Priority and Order of Business – the Mayor may determine the priority and order of business without debate, subject in all cases to an appeal by the Board of Trustees.


Section 6.  Presentations to the Board – Items on the agenda presented by individuals, businesses or other organizations will be given 2 to 5 minutes to make a presentation.  On larger issues, presenters will be given more time, as determined beforehand by the Mayor.  After the presentation, Trustees will be given time to ask questions or make comments after being recognized by the Mayor.


Section 7.  Public Comment – after discussion of agenda items has been completed by the Board of Trustees, the public and members of the media will be allowed the opportunity to comment or ask questions on the agenda item.  Each member of the public wishing to address the Town Board shall raise his or her hand to be recognized.  After being recognized by the Mayor, the individual shall rise and state their name, the address of their residence and any group they are representing prior to making comment or asking a question.  Comments or questions will be directed to the Mayor or presiding officer, not to an individual trustee or other Town employee.


Section 8.  Content of Comments – Comments or questions should be confined to the agenda item or issue(s) under discussion.  The speaker should offer factual information and refrain from obscene language and personal attacks.


Section 9.  Unacceptable Behavior – Disruptive behavior will result in expulsion from the meeting.   

Section 10.  Posting of Rules of Procedure and Conduct for Paonia Board of Trustees meetings – These rules of procedure and conduct shall be provided in the Town Hall meeting room for each Board of Trustees meeting so that all attendees know how the meeting will be conducted.

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